Article l. Name:
The friends of the community hereby associate themselves as a 501C5 non-profit organization under the name of the Coburg Chamber of Commerce.
Article ll. Purpose:
The Coburg Chamber of Commerce is organized to develop and perpetuate the civic welfare of the Coburg Community. The activities of the chamber shall at all times be nonpartisan and nonsectarian.
Article lll. Membership:
Anyone of good reputation, interested in the community of Coburg is entitled to apply for membership with the Coburg Chamber of Commerce. The board of directors will approve or deny all applications. Memberships are of two classifications:
1.) Business and Professional (sole proprietor, partnership or corporation).
2.) Individuals and Non-Profit organizations or individuals not engaged in business
Article lV. Dues:
Annual dues for the support of the objectives of the Coburg Chamber of Commerce shall be upon the following basis:
1.) Business and Professional ……………… $ 100.00
2.) Individual and Non Profit………………..$ 50.00
The non-refundable dues will be due and payable by January 1 with the fiscal year running from January 1 through December 31 annually. The director or secretary shall mail a dues notice and information sheet by Dec. 1 of each year. A reminder contact may be made within sixty (60) days. Dues not paid by March 1st shall result in a loss of voting privileges. The member shall be automatically dropped from the membership rolls unless the board of directors authorizes action to the contrary. New members joining the Chamber after March 1 may be billed on a pro-rata basis.
Article V. New Members:
Application for membership in the Coburg Chamber of Commerce shall be submitted in writing and accompanied by payment of the appropriate membership dues. The board shall respond to all applications within thirty (30) days of submittal.
Article Vl. Resignation of Members:
Current paid members will remain as a member unless the secretary receives a written resignation.
Article Vll. Board of Directors:
The governing body of the corporation shall be by a Board of Directors consisting of a minimum of five (5) members. The offices of, President, vice-president, Secretary, Treasurer & members at large are to be elected annually by the general membership in attendance at the first meeting in January. The elected officers can then appoint additional executive board members subject to annual reappointment.
The board shall meet at regular periods of not less than once a quarter, with the time and place to be fixed by the board. Any Vacancies of officers shall be filled by appointment of the President and ratified by the board for the unexpired term.
A quorum of the Board of Directors shall consist of a simple majority of the filled board positions. A majority of the board is authorized to expend chamber monies with such expenditure being reported at the following general membership meeting.
Article Vlll. President & Vice President
In the absence of the president the vice president shall discharge the administrative duties usually performed by that office and shall preside at all meetings of the membership and of the directors.
Article lX. Secretary:
The general membership shall elect a secretary. He/she shall perform such duties as may be incident to his or her office, subject to the authority of the Board of Directors.
Article X. Treasurer:
The treasurer shall pay out such monies as authorized by the board. He or she shall make monthly reports of all receipts and disbursements and at other times as requested by the directors.
Article Xl. Committees:
The president shall appoint all committees, subject to confirmation by the board of directors. It shall be the function of committees to investigate and make recommendations; the board may request that a committee submit a written report. No standing or special committee shall commit the chamber in advocacy of, or in opposition to, any project without specific confirmation of the board of directors.
Article Xll. Amendments:
All amendments to the by-laws of the Coburg Chamber of Commerce shall be subject to the approval of the board of directors and shall be submitted to the board at least ten (10) days prior to a regular meeting.
Article Xlll. Membership Authority:
A two-thirds (2/3) vote of the membership at an official meeting of the Coburg Chamber of Commerce shall have authority to repeal any action forty-five (45) days after it becomes generally known to the membership, and not less than ten (10) days after notice of the purpose of the meeting has been given to the membership of the chamber. The Board of Directors shall not be financially or legally liable for any board decision, made in good faith, which is subsequently repealed by the membership.
Article XlV. Membership Meetings:
The annual meeting of the chamber shall be held on the third Wednesday in January, at which time newly elected officers and directors will be installed. Other special membership meetings may be called as the occasion arises by the president or a majority of the membership, or of the majority of the board of directors.
Article XV. Quorum:
A quorum for a general meeting shall be comprised of a minimum of five (5) current chamber members with a least one (1) of the five being a member of the board of directors.
Article XVl. Parliamentary Rules:
Roberts Rules of Order shall be the guide for procedure in conducting meetings of the chamber and board of directors.
Article XVll. Fiscal Year:
The fiscal year of the chamber shall be from January 1st through and including December 31st of the same year.